USGenweb Archives
File Preparation
Thank you for checking about how to contribute your genealogical materials and data
for use in the USGenWeb Archives. All contributed materials will remain accessible, without
charge.
How to assist the archivists:
- Please copy the USGenWeb Archives Notice to your hard disk and place it at the top of each item
you submit. (Just update the contributor and email address.)
- Indicate the county name in the subject of the transmittal email.
- Submit items for more than one county in separate emails.
- Check with the archivist to assure your file formats and programs are transferable and
readable.
- Submit files in text format, preferably saved in a text editor, such as, Tex-Edit Plus
� (MAC) or Notepad (PC).
- Submit spreadsheet data in either comma or tab delimited format. While we accept some
spreadsheet and data base files, they take a great deal of extra effort to prepare for
readable viewing. If you can convert them to a text format, prior to submission, that is
preferable. Follow file size guideline below.
- Keep files to around 100 kb in size. Split into smaller ones, if necessary. Larger ones
really eat up the bandwidth.
- Notify us if you change your email address. If you have a permanent email address,
please use that.
USGenWeb Archives Notice Examples
Wills: John B. Smith, 1849: Some Twp, Your County, State
Contributed for use in USGenWeb Archives by Your Name your@email.address>
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USGENWEB ARCHIVES NOTICE: These electronic pages may NOT be reproduced in
any format for profit or presentation by any other organization or
persons. Persons or organizations desiring to use this material,
must obtain the written consent of the contributor, or the legal
representative of the submitter, and contact the listed USGenWeb
archivist with proof of this consent. The submitter has given permission
to the USGenWeb Archives to store the file permanently for free access.
http://www.usgwarchives.net
***********************************************************************
Bios: John B. Smith descendants: Your County, State
Copyright � 19xx by Your Name. This copy contributed for use in
the USGenWeb Archives. your@email.address
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USGENWEB ARCHIVES NOTICE: These electronic pages may NOT be reproduced in
any format for profit or presentation by any other organization or
persons. Persons or organizations desiring to use this material,
must obtain the written consent of the contributor, or the legal
representative of the submitter, and contact the listed USGenWeb
archivist with proof of this consent. The submitter has given permission
to the USGenWeb Archives to store the file permanently for free access.
http://www.usgwarchives.net
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Some types of records to get us started
- Federal Census (free, slave, mortality, agriculture, veterans... schedules)
- State Census
- Vital Records
- Marriage
- Birth
- Death
- Divorce (or under court?)
- Court records (county, federal, civil, circuit, probate....)
- Church records (members lists, baptisms...)
- Bible Records
- Newspapers (obits, marriage & birth announcements, local events...)
- Prison Records
- Military Records (rosters, muster rolls, service records, pension applications...)
- Revolutionary
- Civil War,
- Indian Wars
- Mexican
- Spanish-American
- War of 1812
- WWI
- WWII
- Korean
- Viet Nam
- Persian Gulf
- Land Records (deeds, land transfers, federal land grants, surveyor's records...)
- Tax Records (land, property, state, federal, local....)
- Local Histories
- Local Directories (phone books, old county and city directories....)
- Occupational (?) (Mining inspector's reports, Accident reports, railroad reports,
company newsletters....)
- Educational (?) (school histories, newsletters, KY's school census, yearbooks?)
- Cemeteries
- Deeds/grants
- Miscellaneous
- Newspapers/obits
- Ship Lists
- Tax lists
- Wills